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Aptic for nonprofits

Make funding go further.

See program costs, staffing needs, and grant commitments together. Check whether your funding covers the full cost of your mission.

Where we can help

Three questions worth answering.

Bring your records together to see the full picture.

What does each program outcome cost?

Include direct costs and a share of staff and overhead costs.

How long can flexible funds cover our costs?

Separate funds you can use freely from grants restricted to specific work.

Which grant reports are due?

Track deadlines, conditions, and supporting records in one place.

An example

Income up 22%. Reserves running down.

What these numbers suggest when viewed together.

Illustrative example

  • Finance

    Total income up 22%, unrestricted income down 8%

  • Delivery

    Beneficiaries served up 30% across two new programs

  • Staffing

    Core team unchanged, overtime up sharply

Recommended next step

New grants cover programs but little overhead. Flexible reserves now cover seven months instead of nine. Include full costs in new bids and discuss existing grant terms with funders.

Why this recommendation?

Confidence: High. Grant and payroll records support the finding; the overhead share is estimated.

More restricted funding can still leave a gap in everyday costs.

What connects

What Aptic reads in a nonprofit.

Connections are read-only by default. Changes need separate permission.

  • Finance: restricted and unrestricted funds, budgets against actuals
  • Grants and fundraising: conditions, deadlines, reporting requirements, renewal dates
  • Delivery records: beneficiaries served, outcomes, cost per outcome
  • Staff and volunteer time to help calculate full program costs
What connects, in detail
Your support team

Where we focus first.

These specialists work together on your priorities.

Finance

Compare available reserves with full program and overhead costs.

Management

Track grant conditions, reporting deadlines, and renewals.

Strategy

Choose which programs to grow and funding terms to review.

Getting started

Your first 30 days.

  1. 01

    Full program costs

    Use your records to include direct costs and overhead in funding bids.

  2. 02

    A clear view of reserves

    See how long flexible funds can cover costs.

  3. 03

    Grant reporting calendar

    Track deadlines, owners, and reminders.

Get a clearer view of costs and funding.

Selected nonprofits receive free support. Tell us about your mission and needs.

Apply for pro bono support See how it works