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Aptic brings program costs, staffing, and grant commitments together, so you know whether your funding covers the full cost of your mission, and what to ask funders for next.
Aptic's offices answer them from your own records, then act on the answer within your settings.
What does each program outcome cost?
Include direct costs and a share of staff and overhead costs.
How long can flexible funds cover our costs?
Separate funds you can use freely from grants restricted to specific work.
Which grant reports are due?
Track deadlines, conditions, and supporting records in one place.
An example
Income up 22%. Reserves running down.
What these numbers suggest when read together.
Illustrative example
Finance
Total income up 22%, unrestricted income down 8%
Delivery
Beneficiaries served up 30% across two new programs
Staffing
Core team unchanged, overtime up sharply
↓
Recommended next step
New grants cover programs but little overhead. Flexible reserves now cover seven months instead of nine. Include full costs in new bids and discuss existing grant terms with funders.
Why this recommendation?
Confidence: High. Grant and payroll records support the finding; the overhead share is estimated.
More restricted funding can still leave a gap in everyday costs.
What connects
What Aptic reads in a nonprofit.
You choose what Aptic can see. Reading a source does not authorize changes.
Finance: restricted and unrestricted funds, budgets against actuals
Grants and fundraising: conditions, deadlines, reporting requirements, renewal dates
Delivery records: beneficiaries served, outcomes, cost per outcome
Staff and volunteer time to help calculate full program costs
Use your records to include direct costs and overhead in funding bids.
02
A clear view of reserves
See how long flexible funds can cover costs.
03
Grant reporting calendar
Track deadlines, owners, and reminders.
Your people and partners
We work with the people you already have.
Aptic does not replace the people who create for your business. We work with your team, designer, or creative agency on design, copy, and other creative work that people make, and with the professionals you already use, like your accountant or attorney. When you need someone new, we can introduce partners we work with.
Yes. Nonprofits, NGOs, and community organizations can apply for our pro bono program, which offers a price built for nonprofits.
Does Aptic write grant applications?
Aptic focuses on the numbers behind your grants: full program costs, deadlines, and reporting requirements. Your team or grant writer stays in charge of applications.
Can Aptic keep restricted funds separate?
Yes. Aptic tracks restricted and unrestricted funds separately when it reviews budgets and reserves. It never moves money.
Bring expert help to your business.
We are bringing companies on in small groups. Tell us about your business and we will reach out when there is a place for you.